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ZUGFeRD format: profiles and versions

Upload your PDF, convert to ZUGFeRD, and use this page as a practical guide for profile and version choices.

1
Upload PDF
2
Review and complete data
3
Validate
4
Download ZUGFeRD PDF

Jump directly into the most common PDF-to-e-invoice workflows:

PDF to ZUGFeRDPDF to XRechnungPDF to e-invoiceZUGFeRD or XRechnung?Excel invoice to ZUGFeRDWord invoice to ZUGFeRDCreate ZUGFeRD PDF/A‑3ZUGFeRD format: profiles and versions

Upload your invoice PDF

Upload your invoice PDF to convert it into an EN 16931-compliant XRechnung/ZUGFeRD e-invoice.

Quick choice: what should you pick?

  • If compliance is primary, focus on EN 16931-oriented usage.
  • If unsure, use EN 16931 / XRechnung-aligned settings depending on recipient.
  • Recipient and portal requirements always take priority.

What you get

  • ZUGFeRD PDF (PDF/A‑3) with embedded XML
  • Optional extra: XRechnung XML download
  • Validation results with hints and errors

Frequent issues we detect

  • Missing mandatory fields
  • Totals do not match
  • VAT logic or tax amounts are implausible
  • Unclear line items (quantity/price/VAT rate)

Not every profile counts as an e-invoice

According to the BMF FAQ, ZUGFeRD from version 2.0.1 generally meets VAT requirements for e-invoices.

The MINIMUM and BASIC‑WL profiles are excluded. For production use, choose a suitable profile aligned with recipient requirements.

Current update: ZUGFeRD 2.4

  • Information package ZUGFeRD 2.4 from 04 December 2025
  • Valid from 15 January 2026

ZUGFeRD 2.4 information package · Release news

Source

BMF FAQ on e-invoices (status October 2025)

FAQ

Which ZUGFeRD version should I use in 2026?

Follow current recipient requirements and published specifications. For 2026, ZUGFeRD 2.4 is communicated as the current version.

Which profiles are accepted as e-invoices?

According to the BMF FAQ, versions from ZUGFeRD 2.0.1 are generally acceptable, except MINIMUM and BASIC‑WL.

Is Factur‑X the same as ZUGFeRD?

Factur‑X and ZUGFeRD are closely aligned and technically comparable. The name used often depends on market context.

What if my recipient requires a specific profile?

Use exactly that profile and validate the result before sending.

Is a normal PDF enough for EN 16931 workflows?

No. A plain PDF does not contain structured XML required for automated processing.

What is a safe default when unsure?

Many teams start with an EN 16931-oriented setup and then verify against recipient requirements.

How can I check an existing file?

Use viewer and validator tools to inspect existing files both visually and technically.

Are files stored?

Uploaded files and generated results are stored only as long as required for processing and delivery. Details are defined in the privacy policy.