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Word invoice to ZUGFeRD

Keep your Word template: save as PDF, upload, and export as ZUGFeRD with embedded XML.

1
Finalize invoice in Word and save as PDF
2
Upload PDF
3
Fill missing fields
4
Download ZUGFeRD PDF

Jump directly into the most common PDF-to-e-invoice workflows:

PDF to ZUGFeRDPDF to XRechnungPDF to e-invoiceZUGFeRD or XRechnung?Excel invoice to ZUGFeRDWord invoice to ZUGFeRDCreate ZUGFeRD PDF/A‑3ZUGFeRD format: profiles and versions

1. Upload your invoice PDF

Upload your invoice PDF to convert it into an EN 16931-compliant XRechnung/ZUGFeRD e-invoice.

What you get

  • ZUGFeRD PDF (PDF/A‑3 with embedded XML)
  • Validation result with hints
  • Optional extra: XRechnung XML

Common Word pitfalls

  • Inconsistent table structures
  • Missing quantities or units
  • Ambiguous VAT statements in free text

Keep Word, improve data structure quality

Even with customer-specific Word templates, conversion can stay reliable if core invoice fields remain consistent.

The more consistent your line-item and VAT structure is, the fewer manual corrections you need before sending.

FAQ

My Word template varies per customer, will conversion still work reliably?

Yes, as long as core invoice fields are clearly structured and recurring. Highly variable layouts increase manual review effort after upload.

What must stay consistent to avoid manual corrections?

Keep table structure, line-item fields, VAT logic, and payment terms consistent. Mixed wording often creates data gaps.

What do I send to the customer afterwards?

Send either XRechnung XML or ZUGFeRD PDF, depending on recipient rules. Validate before sending and use the format explicitly requested.

Are files stored?

Uploaded files and generated results are stored only as long as required for processing and delivery. Details are defined in the privacy policy.