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Excel invoice to ZUGFeRD

Keep Excel: export your invoice PDF, upload, review, and download a ZUGFeRD file.

1
Create invoice in Excel and export as PDF
2
Upload PDF
3
Fill missing fields
4
Download ZUGFeRD PDF

Jump directly into the most common PDF-to-e-invoice workflows:

PDF to ZUGFeRDPDF to XRechnungPDF to e-invoiceZUGFeRD or XRechnung?Excel invoice to ZUGFeRDWord invoice to ZUGFeRDCreate ZUGFeRD PDF/A‑3ZUGFeRD format: profiles and versions

Upload your invoice PDF

Upload your invoice PDF to convert it into an EN 16931-compliant XRechnung/ZUGFeRD e-invoice.

What you get

  • ZUGFeRD PDF (PDF/A‑3 with embedded XML)
  • Validation result with actionable hints
  • Optional extra: XRechnung XML

Common Excel invoice gaps

  • Missing payment terms
  • Incomplete VAT breakdown
  • Vague line items (missing quantity/unit/price)

Keep Excel and still deliver e-invoices

You do not need to replace your Excel workflow immediately. For many teams, PDF export plus structured conversion is enough.

What matters most is consistent line items, VAT rates, and payment terms. That is what reduces manual corrections later.

FAQ

Do I have to change my invoicing process?

Not necessarily. Many teams keep Excel, export PDF, and convert to the required e-invoice format afterward.

How do I structure line items so conversion works reliably?

Each line item should include clear description, quantity, unit, unit price, and VAT rate. This reduces manual XML corrections.

Can I batch convert multiple PDFs?

The current workflow is optimized for single uploads. For repeat jobs, standardize recurring fields and process files sequentially.

Are files stored?

Uploaded files and generated results are stored only as long as required for processing and delivery. Details are defined in the privacy policy.