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PDF to e-invoice Converter

Upload your invoice PDF, review XML and validation, then download the resulting e-invoice. The same workflow provides XRechnung XML and can generate a ZUGFeRD PDF.

1
Upload PDF
2
Review and complete data
3
Validate
4
Download e-invoice

Jump directly into the most common PDF-to-e-invoice workflows:

PDF to ZUGFeRDPDF to XRechnungPDF to e-invoiceZUGFeRD or XRechnung?Excel invoice to ZUGFeRDWord invoice to ZUGFeRDCreate ZUGFeRD PDF/A‑3ZUGFeRD format: profiles and versions

Upload your invoice PDF

Upload your invoice PDF to convert it into an EN 16931-compliant XRechnung/ZUGFeRD e-invoice.

Which format do I need?

  • XRechnung: common for public-sector recipients and portal workflows
  • ZUGFeRD: useful when a PDF with machine-readable data is expected

What you get

  • XRechnung XML (for XML-first receiving workflows)
  • ZUGFeRD PDF (PDF/A‑3 with embedded XML)
  • Validation results with hints and errors

Frequent issues we detect

  • Missing mandatory fields
  • Inconsistent totals or VAT amounts
  • Unclear line-item data (quantity/price/VAT rate)

Fast compliance without replacing your system

If you currently send PDF invoices, you do not need an immediate full system replacement. A pragmatic start is to upload your PDF, generate the structured format, check mandatory fields, and correct gaps. This gets you to processable e-invoices quickly while keeping your current workflow.

For delivery, what matters is what your customer or portal accepts. Review XML, validation, and PDF output in one flow, then iterate if needed. That short loop is often the fastest way to become operational.

FAQ

Is a PDF invoice still sufficient?

For visual reading only, often yes. For structured processing, often no. Many recipients require machine-readable invoice data, so structured e-invoices are usually the safer option.

What should I send: XML or PDF?

That depends on recipient requirements. Some workflows require pure XML (XRechnung), while others accept or prefer ZUGFeRD with PDF view. Check the target process before sending.

What is the fastest compliant path without replacing my invoicing software?

Keep your current PDF workflow and add structured conversion in this tool. Validate each invoice and iteratively fix missing mandatory data.

What minimum data is required for a valid e-invoice?

You need correct supplier/buyer data, invoice number/date, line items, VAT rates, totals, and payment information. Depending on recipient rules, extra references may also be mandatory.

Can I start manually and automate later?

Yes. The manual upload workflow is suitable for testing with real documents. Once you understand common corrections, automation planning becomes easier.

How do I validate the generated e-invoice?

Validation runs directly in the converter. You can also re-check the result in the dedicated validator for a final verification pass.

What if my customer requires a specific format?

Choose the required target format directly: XRechnung or ZUGFeRD. If requirements change, switch to the dedicated format-specific page anytime.

Are files stored?

Uploaded files and generated results are stored only as long as required for processing and delivery. Details are defined in the privacy policy.